Completing your evaluation scoring
Once the evaluation has begun, you will receive an email invitation to begin scoring. Each evaluator will have a section where they can progress and complete their scores and commentary.
Finding and Accessing your Evaluation
You can access your evaluation to begin scoring either via the link provided in the email invitation or by the steps below:
Enter the Evaluation Module
Find and View the Evaluation you are invited to score
Find your name and begin by clicking View Evaluation
How to score each Vendor
Within the evaluation, you will see a list of submissions you have to score. This is where you will also see the final weighted sum of scores.
To begin scoring a vendor:
View the Vendor/Supplier you need to score next
Review and read the Vendors response document to the left of your scoring screen
Click on the Criteria you want to score on the right
Select the score you wish to assign to that Vendor for that criteria and sub-criteria
Add Commentary below if required
Navigate to your next Sub - Criteria via the arrows
Navigate to the Next Main Criteria via the drop down
When all scoring for the vendor is submitted - Click on Mark as complete
You will need to mark all your evaluations as complete before moderation can begin.
You can only edit your scores up until the point that moderation has begun.
Additional tools available while scoring:
How to view rating scale definitions
Here you will find the definitions for each score to better inform your scoring on the response you are evaluating
How to compare your scoring across Vendors
This is a great check to ensure you are not showing any bias or scoring to harshly for certain vendors over others
How to abstain from an Evaluation
If, for any reason, you cannot complete an evaluation, you can abstain from scoring a response. This will omit your contribution to scoring that vendor.
How to track your scoring progress
As you navigate through your Scoring you can track the progress you are making through each vendors evaluation.
This allows you to manage your time effectively and ensure your scoring is complete before the moderation date.
How to view the Vendor submissions?
When reviewing the Vendors Response documentation you can either:
Preview the files within Cotiss alongside the scoring drawer
In this view you can:
Adjust the panel slider to expand the preview or scoring drawer depending on whether you are reading or scoring
Toggle between the response documents found in the dock along the bottom of the previewer.
Download or open documents in a new tab if you prefer
In the bottom right of the previewer you will find two buttons
Download and view the documents within your own computer
Open in new tab to expand it out into your browser
This option is great if you are working with multiple monitors and want to use two different windows while you evaluate.
FAQ's:
Why is some of the Criteria locked?
Why is some of the Criteria locked?
You may see some Criteria is locked - this means your Procurement Manager does not need you to evaluate that specific criteria for this Evaluation
Where do I find the evaluations supporting documents?
Where do I find the evaluations supporting documents?
Resources are sometimes uploaded by your Procurement Manager to assist you with the Evaluation - be sure to read anything uploaded here before scoring
