Procurements are used to track initiatives procuring a good or service. They support the entire process from your planning phase through to sourcing your vendors and receiving responses.
Procurement Module Settings
Before you begin creating your Procurement events you'll want to head to your Procurement Module Settings. There you will be able to set up Custom Fields which are used to store unique data for your business
How to build a Procurement:
To start - Click on + Create Procurement and input the title & Project this Procurement is associated to.
From there build out the Background information about the Procurement event.
The background tab will provide a central place for storing information about how and what you plan on going to market for.
The key details required are:
General - The overarching procurement information including categories, regions and budget
Attachments - This is where most people attach the Procurement plan documentation outlining everything to the full extent
Market Analysis - Any research you have done to support the procurement process for this project
Custom Fields - Additional custom information that needs to be recorded against the procurement
Note: The Background details are Internal reference only so vendors will not see the information input here.
Now that you have the information about your procurement outlined, you can begin to create your Requests (RFx) and Invite the vendors that will be responding to the procurement event.
References
Each project and procurement created within Cotiss is generated with a unique identification number.
The identification number can be used to identify grouped procurement.
For example COT-00-00 represents the first procurement in the first project for Cotiss. The first procurement in the second project would be COT-01-00 and so on.